How to Move OneNote to SharePoint

Migrating your OneNote notebooks to SharePoint can significantly enhance collaboration and accessibility within your organization. By centralizing your notes, team members can access and edit content seamlessly. Let’s dive into the steps to move your OneNote notebooks to SharePoint.

Why Move OneNote to SharePoint?

Before we get into the how, let’s understand the why. SharePoint offers a centralized platform for document management and collaboration. By moving your OneNote notebooks to SharePoint, you enable:

• Enhanced Collaboration: Multiple users can work on the same notebook simultaneously, with real-time updates.
• Improved Accessibility: Access your notes from anywhere with an internet connection.
• Better Organization: Integrate your notes with other SharePoint documents and resources.

Steps to Move OneNote to SharePoint

1. Prepare Your SharePoint Site

First things first, ensure you have a SharePoint site ready to host your OneNote notebooks. If you don’t have one, you’ll need to create it or request access from your IT administrator.

2. Open Your OneNote Notebook

Launch OneNote and open the notebook you intend to move. This can be a local notebook or one stored in OneDrive.

3. Use the ‘Move’ Feature in OneNote

In OneNote 2013 and later versions, you can move your notebook directly to SharePoint:

• Click on File → Share.
• Select Network or SharePoint.
• Enter the URL of your SharePoint site.
• Choose the document library where you want to store the notebook.
• Click Move Notebook.

This process uploads your notebook to the specified SharePoint location.

4. Verify the Move

After the move is complete:

• Navigate to your SharePoint site.
• Locate the document library where you moved the notebook.
• Open the notebook to ensure all content is intact and accessible.

Alternative Method: Using the SharePoint Migration Tool

For organizations migrating multiple notebooks or large volumes of data, the SharePoint Migration Tool (SPMT) can be a valuable resource:

• Download and install the SPMT from Microsoft’s official site.
• Follow the on-screen instructions to select the OneNote folders you wish to migrate.
• Choose the destination SharePoint site and document library.
• Initiate the migration process.

The SPMT ensures that OneNote folders are migrated as OneNote Notebook content rather than regular folders with files.

Tips for a Smooth Transition

• Backup Your Notebooks: Before moving, create backups to prevent data loss.
• Inform Your Team: Notify team members about the move to avoid confusion.
• Test Access: After migration, test the notebooks to ensure all links and content function correctly.

Moving your OneNote notebooks to SharePoint is a strategic step towards streamlined collaboration and efficient information management. By following the steps outlined above, you can ensure a smooth transition and leverage the full potential of SharePoint’s capabilities.

For more detailed guidance, refer to Microsoft’s official documentation on moving OneNote notebooks to SharePoint.